Preparing Media for an Event

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The Media Manager is where all the data for the films is stored, along with the metadata.
Media are stored separately so they can be used in different events without having to upload them again and again for each screening of the same film.

Steps to create a new media item:

STEP 1: Create a media item

Click on +CREATE.
A pop-up dialog will come up, where you can add the film name.

STEP 2: Add texts and images to the free style editor.

If pasting the synopsis, use the “paste as plain text” or “paste as unformatted text”, otherwise the formatting of the original document (font, color, size, background) will be pasted as well.
– Pasting as plain text will eliminate the links, you’ll have to re-enter them.

– If there is no Producer or Director name, enter — (dashes). Otherwise, a “Not Available” label will appear.

STEP 3: Upload the image for the film.

The image file should be in JPEG, PNG or GIF format.
– Preferred size is 1280×720 pixels or 16:9 aspect ratio.
– We highly recommend optimising the image size otherwise the page will load slower for the users.

STEP 4: Upload the video file.

Once the media file is uploaded, click to select the file so that a green stripe appears.
Save the data on the bottom right.
You can add multiple media for one film, but must choose only one for the screening.
In case of multiple files (for example, in cases where you uploaded an updated version), click the one file you want to be screened by clicking on it once. You should see a green stripe, which indicates the chosen file for streaming.

Accepted formats:
– Media file can be in format of MP4 or QuickTime.

– Please use web friendly codecs such as H.264.

Preview the encoded file
Note that we encrypt all files uploaded to Movies Everywhere and it takes more time than a regular conversion. After encoding is complete, you can preview the result. It is critical to preview encrypted video, to ensure a smooth event.

– Upload the media from Google Drive. That will shorten the upload significantly. For that, you will have to authorize Movies Everywhere at Google. You can always revoke that authorization.

Step 5: Upload the subtitles

(if there are) and select the language of the subtitles.

Accepted formats:
– The subtitles can be in format of SRT and VTT.

STEP 6: Select the streaming source

There are two ways to stream the film: Movies Everywhere secure encoding (encrypted) and External source (not encrypted). If you choose a non-encrypted source, make sure you choose an HLS file, not a video URL.

a. Through Movies Everywhere secure encoding. (Encrypted)

b. Through external source. (HLS only)

If you wan to create an event with multiple films (the system allows that), create a separate media item for each film.


Movies Everywhere allows you to share revenue from monetized events (paid for users) by entering the percentage you want to share with the right-holders. The revenue will be calculated automatically for each payment.
Minimum Guarantee: Sometimes, right-holders require an upfront payment, also called MG (Minimum Guarantee). The payer (you in that case) is eligible for recouping that payment. Only after recoupment, the revenue will start its share. Enter that amount (of MG) is the respective field.
Fees: Let’s assume that you agreed with your right-holder that the revenue share will be calculated only after you have recouped a certain investment – for example in subtitling and translation. For that, enter the agreed amount under Fees. The revenue with the right-holder will be calculated only after you have gained that amount (in ticket sales) in the Fees.

Revenue sharing options in Movies Everywhere
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